Llangarron Community Association (LCA) Privacy Notice
(How we use User's and Subscriber's information)
The categories of information that we collect, hold and share include:
personal identifiers such as your name
contact details – including address, telephone number and e-mail address
Why we collect and use this information
We collect and use names and e-mail information, for the following purposes:
to provide news and information that we consider might be of interest about the community
The lawful basis on which we use this information
We collect names and e-mail addresses in order to send periodic e-mail newsletters. We collect postal addresses and telephone numbers for rare occasions when we may issue communications by post or contact residents by phone - to query an event booking for example.
How we collect this information
We collect the majority of this information initially via face to face contact and the electoral roll. You are able to request an update to your details by contacting the LCA by e-mail to email@example.com
In order to comply with General Data Protection Regulations (GDPR), we will inform you whether you are required to provide certain information to us or if you have a choice in this.
How we store this data
We hold information about residents and remove data once someone requests the removal. Some people choose to continue to receive communications when they are no longer resident.
Do we process data outside the EEA?
Llangarron Community Association currently transfers your e-mail address to the United States in relation to the use of the MailChimp e-mail system. Mailchimp is under a duty of confidentiality and is obliged to implement appropriate technical and organisational measures to ensure the security of data.
The Mailchimp service enables us to send you the “Llangarron News” e-mail newsletter to which you may have voluntarily subscribed. You can unsubscribe to the e-mail newsletter at any time by clicking on the “Unsubscribe” link at the foot of every newsletter or by sending an email request to firstname.lastname@example.org
We store an Excel spreadsheet containing a database of residents on the external Dropbox file-sharing service. Dropbox is under a duty of confidentiality and is obliged to implement appropriate technical and organisational measures to ensure the security of data.
You can request that we remove your information from the database at any time by sending an e-mail to email@example.com
Who we share this information with
LCA never sells or shares your information with any third party organisation except Mailchimp and Dropbox.
Requesting access to your personal data
Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact firstname.lastname@example.org
You also have the right to:
object to processing of personal data that is likely to cause, or is causing, damage or distress
prevent processing for the purpose of direct marketing
object to decisions being taken by automated means
in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
a right to seek redress, either through the Information Commissioner's Office, or through the courts
If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact:
Disclaimer and Copyright Statements
The views, opinions, beliefs, positions or strategies expressed by the various authors, contributors or those providing comments on this website and in the Llangarron Community Association (LCA) e-mail newsletters are theirs alone, and do not necessarily reflect the views, opinions, beliefs, positions or strategies of the LCA or official policies of LCA. The LCA makes no representations as to the accuracy, completeness, correctness, suitability, or validity of any information published on this website or in LCA e-mail newsletters and will not be liable for any errors, omissions or delays in this information or any losses, injuries or damages arising from its display or use.
The LCA reserves the right to delete, edit, or alter in any manner it sees fit comments that it, in its sole discretion, deems to be obscene, offensive, defamatory, threatening, in violation of trademark, copyright or other laws, or is otherwise unacceptable.
2. Copyright Statement and Policy
A. The author of each article published on this website or in LCA e-mail newsletters owns his or her own words.
B. The articles published on this website or in LCA e-mail newsletters may be freely redistributed in other media and non-commercial publications as long as the following conditions are met:
The redistributed article may not be abridged, edited or altered in any way without the express consent of the author.
The redistributed article may not be sold for a profit or included in another media or publication that is sold for a profit without the express consent of the author.
C. The articles published on this website or in LCA e-mail newsletters may be included in a commercial publication or other media only if prior consent for republication is received from the author. The author may request compensation for republication for commercial uses.
REVIEW OF THIS POLICY:
This policy was reviewed and adopted on: 19th August 2019
Next Review of this Policy: August 2021 (or earlier in the event of changing regulations or legislation concerning the matters referred to in the Policy)
The Llangarron Community Association publishes a periodic email Newsletter for interested parties in order to keep Llangarron residents informed about current issues and events. If you would like to get involved with the newsletter or want to report on anything happening within your community then let us know.